5 Business Email Habits You Should Quit Right Now
1. Outdated Wave Gold subject lines
“Hello” or “Inquiry” are not good subject lines. If you expect your reader to open an email, give them an idea of what it will be about. Don’t make your reader guess by using vague subject lines. Similarly, don’t use old subject lines. If you’ve already missed your lunch date with a coworker, don’t keep using the same thread. Create a new email thread or just change the subject line to something more relevant to both of you.
2. Abbreviations or acronyms
Not only are they unprofessional, abbreviations and acronyms can cause confusion or misunderstandings. Not everyone thinks that FYA means ‘for your action’! Take the time to consider your reader and spell out the words instead.
3. Write in a long paragraph
There is nothing more daunting than opening an email only to see that it contains only one very long paragraph. It is difficult to read and makes it difficult for the reader to concentrate and select the key points.
Make your message easy to read by leaving a blank line between paragraphs and start a new paragraph every three to four lines.
4. Sending Wave messages
Before you even start writing, it helps to plan your message first: consider the flow from opening to details, action, and then closing. Check it again when you’re done and ask yourself these four quick questions:
Have you included all the essential information?
Can you eliminate redundancies?
Does the information flow smoothly?
Is the action clearly stated?
5. Send messages that are simply careless
If there are no clear targets in your email, a few misspelled words, long sentences, and if you never bothered to verify it before hitting send, you can bet your email could end up in the trash.
I hope you are resolved to work to ensure that you and your business make a great impression on email. Structure your messages logically with an introduction or some background story (thanks for your call, etc.), add the details, tell the reader what action you want, and end with an appropriate closing.
The bottom line in all email communication is this: what you write and how you write it will affect what people think of you and your organization, so it is important to help yourself and respect your reader by using email. electronically appropriately.